Storm Season Readiness Calendar - Southeast & Gulf

January–February - Pre-Season Prep

Schedule annual roof inspection
Review insurance policy + named-storm deductibles
Update emergency contact list (carrier, broker, contractor)
Refresh tenant emergency communication templates

March–May - Spring Severe Weather

Post-storm inspections within days of each event
Document every severe-weather day (date, wind, hail size)
Keep tenant communication tight - noise and power-out expectations
File claims promptly when damage is observed

June–August - Summer Hail + UV

Mid-season inspection checkpoint
Focus on UV-degradation areas (southern exposures, HVAC-adjacent zones)
Verify drainage before heaviest rain weeks
Review carrier correspondence on open claims

September–November - Hurricane Peak (Gulf + SE Coast)

Pre-storm building walk before named events
Emergency contractor contact confirmed
Post-storm same-day walk, multi-day photo documentation
Named-storm deductible confirmed with broker before filing

December - Closeout

Portfolio-level roof condition summary
Outstanding claims status review
Budget planning for next-year replacements or major repairs
Certification renewals for underwriter files

Communication Templates

Every phase benefits from pre-written tenant-communication templates:

Scheduled inspection notice
Post-storm inspection notice
Repair / replacement scope notice
Phased production schedule
Completion notice

Our multifamily playbook includes copyable templates for all five.

What Separates Ready From Not-Ready

Ready properties have:

Annual inspections on the calendar
Carrier and broker contacts in a shared document
Tenant-notice templates ready to send
A contractor they can reach within 24 hours post-storm
Budget visibility into next-year roof work

Frequently Asked Questions

When should a commercial property owner schedule a pre-season inspection?

February through early April. Inspections scheduled after March weather events queue longer and rush into spring severe-weather season.

What months see the most hail in the Southeast?

March through June is peak hail season in the Southeast, with the highest concentration of large-hail events (1-inch diameter or greater) occurring in April and May. A secondary hail period occurs in September and October. Pre-season inspections in February establish a clean baseline before peak season; post-storm inspections should happen within 30 days of any significant event to protect claim-window eligibility.

What should a property manager do in the 72 hours after a major storm?

Document visible exterior damage immediately - downspouts, gutters, HVAC units, siding, signage - with date-stamped photos. Note the storm date and any NOAA weather alerts. Contact your carrier to open a claim number (this preserves your timeline even before an inspector arrives). Then schedule a professional roof inspection within 30 days. Avoid getting on the roof yourself.

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